Last updated: 25 August 2026
Introduction
Shift Videoproductions (“we”, “our”, or “us”), operated by Lars Grote, is committed to protecting your privacy in accordance with the EU General Data Protection Regulation (GDPR). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit shiftvideoproductions.com.
Different things here rest on different legal bases. Analytics cookies and the newsletter rest on your consent, which you can withdraw at any time. Answering an enquiry, arranging a call or delivering a project is performance of a contract, or steps taken at your request. Our host's security logs rest on our legitimate interest in keeping the site up.
Who is responsible
The controller for the data described in this policy is:
- Trader
- Shift Videoproductions, sole proprietorship of Lars Grote
- Address
- Hoogweg 127, 9690 Kluisbergen, Belgium
- lars@shiftvideoproductions.com
- Phone
- +32 485 49 92 97
- Enterprise number
- 0727.457.933
- VAT
- BE 0727.457.933
Information We Collect
- Newsletter subscribers: When you subscribe to our newsletter, we collect your first name, last name, and email address. This data is stored and managed by Kit.com (ConvertKit Inc., USA), our email service provider. You can unsubscribe at any time via the link in every email.
- Analytics data: If you consent via our cookie banner, we use Google Analytics 4 (Google LLC, USA) to collect anonymised data about how you use our site, including pages visited, session duration, and general location (country level). Your IP address is anonymised. This data is used solely to improve our website.
- Google signals: We have enabled Google signals in Google Analytics, which provides aggregated, anonymised demographic and interest data (such as age range, gender, and interest categories) about visitors who are signed in to their Google accounts and have turned on Ads Personalisation. This data cannot be used to identify individual visitors and is used only to better understand our audience. You can control Ads Personalisation in your Google Ad Centre or review and delete activity via My Activity.
- Contact enquiries: When you write or call, we process what you tell us in order to answer you.
- Booking a call: The booker on our contact page is our own scheduling tool, running on our CRM at filmcrm.vercel.app. Your name, email address and what you want to talk about are stored in our own database in the European Union, not with a third-party scheduler.
- Story Audit: The Story Audit form takes your email address, adds you to the same Kit.com list as the newsletter, and sends you on to the audit itself, which runs on our CRM. Your answers are stored there.
- Private video links: If we sent you a personal link of the form shiftvideoproductions.com/v/…, opening it records that the video was opened, how far you watched, your IP address and your browser. That goes to our own CRM so we know whether the message reached you. It is not shared with anyone and is not used for advertising.
- Embedded content: Pages may include embedded YouTube or Vimeo videos. These platforms may set their own cookies. We recommend reviewing their respective privacy policies.
Cookies
Nothing below is written to your device before you choose, apart from the two entries marked as this site's own. Google Analytics is not even downloaded until you press Accept.
| Name | Set by | What it does | Expires |
|---|---|---|---|
| _ga | Google Analytics | Tells one returning browser from another. | 2 years |
| _ga_<id> | Google Analytics | Holds the state of your current visit. | 2 years |
| cookie_consent | This site | Remembers whether you accepted or declined, so you are not asked on every page. | Until you clear this site's data |
| shift_utm | This site | Remembers which campaign link brought you here, so an enquiry can be attributed to it. | End of the browser session |
Playing an embedded YouTube or Vimeo video sets cookies from those platforms, on their terms rather than ours. If you do not play the video, they set nothing.
Change your mind at any time with the “Manage cookies” link at the bottom of any page, or by clearing this site's data in your browser.
Third-Party Processors
- Kit.com (ConvertKit Inc.): email newsletter management. Data stored in the USA under EU-US Data Privacy Framework adequacy. kit.com/privacy
- Google Analytics 4 (Google LLC): anonymised website analytics with Google signals enabled for aggregated demographic insights. Only activated with your consent. We adhere to the Google Advertising Features Policy. policies.google.com/privacy
- Vercel Inc.: website hosting. May collect basic server logs (IP address, browser type) for security purposes. vercel.com/legal/privacy-policy
- Neon: the PostgreSQL database behind our CRM, which holds bookings, Story Audit answers and video-link statistics. Hosted in the European Union (Frankfurt). neon.tech/privacy-policy
Your Rights (GDPR)
As an EU resident, you have the following rights regarding your personal data:
- Right of access: request a copy of the data we hold about you.
- Right to rectification: ask us to correct inaccurate data.
- Right to erasure: ask us to delete your data (“right to be forgotten”).
- Right to withdraw consent: at any time, without affecting prior processing.
- Right to data portability: receive your data in a machine-readable format.
- Right to lodge a complaint: with the Belgian Data Protection Authority (dataprotectionauthority.be).
Data Retention
Newsletter subscriber data is kept for as long as you stay subscribed. Analytics data is kept by Google for 14 months. Enquiries, bookings and Story Audit answers are kept for as long as the enquiry or the project relationship lasts. Where we do paid work for you, Belgian tax law requires us to keep the accounting records of it for seven years. Video-link statistics are deleted with the pitch they belong to.
Contact
For any privacy request, write to us at the address above. We answer within 30 days.